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  1. What is your greatest strength and how will it help your performance in this position? (考察应聘者的优势)


如何回答文秘或助理面试问题  参考回答:My organizational skills are one of my greatest strengths. In my previous assistant position, I restructured the filing system to make it easier to pull client charts and access information in a more timely and efficient manner. This will help my performance in this position because I’m able to keep things organized and neat, so I can get more tasks completed in a shorter amount of time.

  2. What do you feel is your greatest weakness? (考察应聘者的弱点)

  应答思路:对于这一问题,常见的回答误区是提供一些“并非缺点的缺点”或“不相关的缺点”,诸如“I’m too young.”一类的答案。这样的回答方式不仅容易误导主考官,也让提问失去了应有的意义。正确的应答思路是如实地说明自己以往的一个缺点,并告诉主考官你是如何克服这一缺点的。最关键的是,应聘者应强调自己在弥补这一缺点的同时,努力把劣势转变成了优势。如果这个优势正好是应聘职位所要求具备的素质之一,则会给应聘者的面试加很多分。

  参考回答:I once had a problem with time management. I used to take on too much work and promise very early turnaround time (周转时间), and occasionally I failed to finish work before deadlines. So I resolved this problem by purchasing a day planner. Now I record all my projects and tasks in there and prioritize them, which gives me a better overview of how much work I am doing, which project or task I should finish first, and when I can turn it around.

  3. Describe what you do to control mistakes in your work. (考察应聘者的细心程度)


  参考回答:I currently work as a sales assistant for HDE (Hauptverband des Deutschen Einzelhandels, 德国零售商联合会). Everyday I give quotes to my clients. Because I don’t like mistakes and I don’t rely on spell-check or any other tools, I take the time to proofread (校对) the quotations thoroughly and repeatedly before they are sent out. Through doing so, my clients have not found any mistakes in my quotations for years.

  4. What are you passionate about? (考察应聘者的工作激情)


  参考回答:One of my greatest passions is helping others. When I was younger, I enjoyed helping my mom with household repairs. As I grew older, that habit grew and I desired to help others as well. I like helping people find solutions that meet their specific needs.

  5. Do you take work home with you? (考察应聘者对加班的态度)


  参考回答:When I need to, no problem. I realize the importance of meeting deadlines and getting work done on time.

  6. What motivates you to do a good job? (考察应聘者的工作动力)


  参考回答:I’ve always been motivated by the desire to do a good job at whatever position I’m in. I want to excel and to be successful in my job, both for my own personal satisfaction and for my employer.

  7. What did you like most about your last secretary/assistant job and what did you enjoy least? (考察应聘者对文秘或助理工作的喜恶)


  参考回答:What I enjoyed most about my last assistant job included dealing with diverse people, learning new skills, and meeting daily and weekly goals. All these gave me greatest satisfaction in my last job. About the disadvantages of this job, I would say the job wasn’t challenging enough, and sometimes there was not enough work to keep me busy. That’s why I wanted to leave this job.


  1. Are you comfortable using a phone with multiple lines and handling a high volume of telephone calls? (考察应聘者的电话接听能力)


  参考回答:Yes, I’m comfortable using multiple phone lines and have done so in the past. I believe that it’s very important to be friendly and hospitable. No matter how busy I am with other work, I always strive to be outgoing, patient, and pleasant. After all, I understand that phone conversations are often the first form of interaction that people have with the company, and these first impressions are very important.

  2. What computer skills do you have, and what programs are you comfortable using? (考察应聘者的电脑技能)


  参考回答:I’m familiar with Microsoft Word, Excel, and PowerPoint. I’m comfortable using all these programs and have had a lot of experience doing so. Also, I’m willing to learn how to use any other types of programs as well. I’m very comfortable with computers, and I’m confident that I would learn any programs very quickly.

  3. Tell me about a time that you worked with data, interpreting data and presenting data. (考察应聘者的信息处理能力)


  参考回答:While at the HDC corporation, one of my job assignments was to work with the IT department to prepare the annual meeting pamphlet complete with financial data, graphs and related SEC (Securities and Exchange Commission, 证券交易委员会) requirements. I became proficient at designing graphs that gave an accurate picture of the financial data, as well as editing the legal information into a more readable format.

  4. What sort of paperwork were you responsible for generating? (考察应聘者的文书能力)


  参考回答:In my last job, I had to write emails everyday and write reports every month. I also wrote up the minutes (记录) which I took at the weekly meeting and sent them to meeting participants. Moreover, I frequently helped to put together proposals for my line manager. When I was doing this writing, I would try to make sure the spelling, grammar and information were all correct, because I knew any mistakes might cause misunderstandings in communication.

  5. Describe how you handled your manager’s work schedule. (考察应聘者的日程安排能力)


  参考回答:First, I tried to keep myself informed of my manager’s commitments and activities. Then, I noted them down and prioritized them according to their urgency and importance. After that, I worked with my manager to input them into a planner with a reminder function. Finally, I just needed to remind my manager to do things when they should be done.

  6. What experience do you have with planning meetings? (考察应聘者的会议策划能力)


  参考回答:I once planned a very important sales meeting for HDC. First, I informed all the salespeople at this company that there would be a sales meeting on improving sales performance, and then I found out how many of them would attend the meeting. After that, I sent all the participants an agenda with detailed information such as the venue, times, and agenda items. During this meeting, I took minutes, and I also typed them up and distributed them to the participants after the meeting.

  7. Give an example of a time-management skill you’ve learned and applied at work. (考察应聘者的时间管理能力)


  参考回答:I regularly use a scheduling software, which helps me effectively plan for the day, week, month, or year. It also has a to-do-list feature and an alarm option, which is helpful for meeting deadlines. In general, though, I’m very goal-oriented and self-disciplined. I like to focus clearly on one task at a time, and I won’t be easily interrupted by other things.

  8. How do you prioritize your routine tasks and finish them? (考察应聘者分清问题轻重的能力)


  参考回答:At the start of each working day, the first thing I will do is make a list of all the tasks to be completed on the day. Then I will prioritize the tasks according to their importance and urgency. After that, I will work out how long the tasks will take to be completed and set realistic targets for myself by determining their deadlines. Sometimes I will have to reshuffle (重新安排) my priorities as situations change.

  9. If you know your boss is 100% wrong about something, how will you handle this? (考察应聘者的沟通能力以及与老板相处的能力)


  参考回答:It depends on the personality of the boss. If he or she is easygoing and likes open communication, I will point out the mistake directly. If he or she is inapproachable or even bad-tempered, I will try other ways to deal with this matter. For example, my present boss does not like to have his authority questioned. He’s fairly new on the job and almost all of the people he supervises have been on the job longer than he has. He’s never bothered to learn the procedures, how things are done or how the computer system works. But if any of us tell him that how he wants something done won’t work, he gets extremely angry. So, I never tell him he’s wrong. Whatever he tells me to do, I smile and say “okay”. Then if I know a way to get it done that will work, I do it that way, give him the results he wants and never tell him I didn’t do it the way he told me to. He gets the results and is happy. I save myself the stress of being yelled at and give him what he wanted, so I’m happy too.

  10. How do you handle your work pressure? (考察应聘者的抗压能力)


  参考回答:I handle working under pressure by being super organized, and I prioritize what I need to accomplish. After I finish one task, I cross it off my list. I maintain a to-do list for my work. This has helped me effectively manage pressure on the job. From a personal perspective, I manage stress by visiting the gym once every three days. It’s a great stress reducer.